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How to Change the Assignment Owner on Tasks

2008 December 10

According to Microsoft Office Project Help, the Assignment Owner field “contains the name of the user who is responsible for entering status in Microsoft Office Project Web Access for the current assignment.” Assuming you are connected to the server, when you assign a resource to a task, the Assignment Owner field is automatically populated with the value in the “Default Assignment Owner” field for that resource in the Global Resource Pool on Microsoft Office Project Server (MOPS). However, you can override the default Assignment Owner setting by changing it, by task, in Project Pro. Changing the Assignment Owner is useful (and sometimes necessary) when someone different from the assigned resource will be reporting the status for that resource‚Äôs tasks.

To change the Assignment Owner on a task, follow these steps:

  1. Make sure you are in the Gantt chart view.

    Gantt Chart View

  2. RIGHT Click in the empty gray box, in the upper left corner of the Gantt table, where the column and row headers meet.

  3. Choose “…Assignment Owner” from the list of available tables.

  4. LEFT Click to select the table. You will see the columns in your table change.

    Select The Table Assignment Owner

  5. Find the appropriate task row that you want to change and Double Click on any cell in that row. This will bring up the Task Information window.

    Task Information

    Task Row

  6. On the Task Information window click the “Resources” tab.

    Task Information Resources Tab

  7. In the “Assignment Owner” column use the dropdown menu to choose the new Assignment Owner. Your choices will be limited to those resources you recruited to this project team from the Global Resource Pool.

  8. Click “OK”. The name will change in the “Assignment Owner” field in the project. from the Global Resource Pool.

  9. Continue to apply this method to change any other Assignment Owner on specific tasks, if necessary.

  10. When finished changing the data in the “Assignment Owner” field, return to the original Gantt chart view.

  11. Save, publish, and check-in the project.

Posted By: Rick Nobleman