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Save Time by Publishing Projects Online in Project Server 2010

2011 June 22

Why wait for a Service Pack when you can save your project managers hours of time now?

Issue – A Project Manager receives a task update from a team member in Project Web App (PWA) and after approving that update, the Project Manager then must go to Project Professional and open and publish each project for the updates to apply to the schedule.  This is a very time consuming activity and is prone to error if a project gets accidentally missed.

Solution 1 – Wait for the release of Service Pack 1 from Microsoft where an auto publish feature will be available.

**Update**: On June 27th, 2011 [Service Pack 1](http://www.microsoft.com/en-us/download/details.aspx?id=26636 “Service Pack 1 for Microsoft Project Server 2010″) was released. Service Pack 1 alleviates the issue discussed in this post, but the techniques presented here will still work if you haven’t updated to Service Pack 1.

Solution 2 – Following your normal task approval, publish the project in PWA using this tip.

From the PWA Quick Launch, click Approval Center.



On the Approvals tab on the Ribbon, in the Navigate group, locate the History button.

From the History list, click Status Updates

In the list of recently approved updates, locate the recently approved tasks that are showing a Status of Unpublished.

Select the check box next to each Unpublished task and click Publish.

 

Done!!

Note:  This also works if you have configured Project Server for Single Entry Mode.

You can continue working on other activities in PWA as desired and now only use Project Professional for more detailed analysis or additional changes to the schedule.

Hope this saves you time,

Cindy

Cindy Lewis, MCTS, MCITP, MCT, PMP, PMI-SP

Advisicon  |  Senior Project Advisor

‘Helping You Build A Project Management Culture’

www.Advisicon.com

cindy.lewis@advisicon.com

Twitter @LewisCindy

(C) 1.616.446.8569

the_author

Cindy Lewis is the Director of Knowledge Management at Advisicon, a Project Management consulting company with a global headquarters based in Vancouver, Washington. Advisicon specializes in training for project management best practices and the use of Microsoft’s project management tools like Microsoft Project, Project Server, and SharePoint.

Cindy heads up Advisicon's Midwest/Heartland Branch.

6 Responses leave one →
  1. October 4, 2013

    Hi Laura – If the project is already published or if the box to the left is not checked, the Publish button is unavailable. If that doesn’t work, it may be related to the Service Pack that Jeff already mentioned in an earlier comment.

  2. Laura permalink
    October 4, 2013

    what if the publish button is greyed out?

  3. Jeff Jacobson-Swartfager permalink
    August 17, 2012

    Service Pack 1 has been released and fixes this issue. You can find the Service Pack in Microsoft’s Download Center.

  4. ahmed permalink
    November 7, 2011

    thank you

  5. Tom Herrington permalink
    September 25, 2011

    This feature works great. Too bad Microsoft removed the ability to filter on the columns in the history view.

  6. Sam Brooks permalink
    July 6, 2011

    Nice work -

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